Stop wasting time with manual document processing.

Remove the headaches of staffing documentation

March 21, 2018
Stop wasting time with manual document processing
Reading time: 2 minutes

After working with firms for years we still see them trying to navigate difficulties in their database. Relying on manual processes where we see an automated solution.

Take the traditional document journey and the enormous amount of wastage experienced in creating, editing, integrating and processing documents. They continue to endure delays and the rigmarole of having to create, print, download, scan and upload the process.

However, waiting for an unsigned contract, a non-disclosure agreement or confirming an assignment schedule, opens a firm up to risk and creates undue pressure and wastage on its admin.

It’s time we remove the assembly line in documentation that keeps firms away from revenue generating tasks. By partnering with automation technology, you can work smarter, remove the risk and streamline workflows.

We put together five further reasons we believe that removing the manual constraints of staffing documentation should be a priority for firms.

1. Add professionalism and build trust

A locker of editable templates to draw from allows you to easily deliver and maintain a professional script in your business communications. It creates continuity and ensures everything is uniform and branded. Even something as little as different letterheads, spacing or colouring, can sow the seeds of uncertainty with clients. It also allows companies that work across multiple locations, languages and personnel, to easily sing from the same hymn sheet. Consistency is after all the hallmark of professionalism.

2. Limits inaccuracies

Having a constant back and forth between your external documents and CRM increases the likelihood that mistakes will creep in.

Automating the process allows you to pull data quickly and accurately from your CRM and narrows the margin of error. It’s far less likely a rogue ‘s’ on a name or extra 0 on a salary will be overlooked if you’re able to easily integrate the correct data from your CRM with document automation. Mistakes happen, which is why the ability to identify and address them swiftly is a necessity. It’s incredibly wasteful that most firms are forced to drag a document out of their CRM into an editor to simply dot an I or cross a T.

3. Optimise your resources

Having someone redraft the same information across different systems is not optimising your staff, especially when integration will reduce it to a fraction of the time.

Smart automation allows you to pull data from your CRM and populate documents where possible. It streamlines the entire process so that you can better allocate your resources, be it staff or additional software. It saves businesses time, money, and headaches by replacing the manual work with automated solutions.

4. Do more with less

It might be an overused adage in business, but it remains true that time is money. The various gates in processing documentation creates a chorus of unhappy workers, staff, and legal exposure. Most of us will be familiar with a period of employment purgatory where we’ve waited on contracts to be sent, signed and returned. It creates unease, a lack of clarity, legal risk and most importantly, delays. Document automation accelerates the process and allows you to make more from your time.

5. Decrease local documents, increase security

All businesses will house pricing, financial figures, sales results, forecasts and customer data they want to keep private. Automation limits the number of people involved in handling sensitive documents and the number of channels they travel through. It’s a smart way to limit the risk of necessary business documentation.

If you want to grow you need to have an infrastructure that’s able to scale. Is manual document processing impeding your firm and is automation the smart solution?

Ask yourself if you had to repeat a process ten, twenty or a thousand times would it be possible?

Find our more

By partnering with technology we can work together to streamline business workflows. We offer a bespoke service and also create apps together with clients. If you have time consuming processes, let us help you think of a solution.

Read our Blog

Success Stories

See how we work with our clients to maximise their Bullhorn investment.
“We must have saved 1,000s of hours thanks to Kyloe..."
Pioneer Selection
Learn More
“AwesomeDocs has made a huge difference to the efficiency of our processes."
Allen Recruitment
Learn More
"Kyloe executed a very smooth transition from Adapt to Bullhorn for us."
TSG Staffing
Learn More
"Kyloe had extensive knowledge of Adapt, Bullhorn and our integrations."
Macdonald and Company
Learn More
"Kyloe were able to enhance value and streamline complexity"
HRM
Learn More
A painless transition from Bond Adapt to Bullhorn
Prism Executive Recruitment
Learn More
"Kyloe solutions are intuitive and always have the end users experience in mind"
Premier Group
Learn More
“Kyloe delivered, and guided us perfectly through the whole project."
ageneo
Learn More
“AwesomeDocs reduced workload by 30-40%."
The Delta Companies
Learn More
"With Docusign, contracts are generated, signed and saved back to Bullhorn."
Agri Labour
Learn More
"Kyloe can help you customise Bullhorn, use the opportunity to bring your wish list to life”
Cherry Professional
Learn More
"Kyloe did a first-class job - delivered on time and within budget."
Retail Management Consultants
Learn More
"AwesomeDocs is intuitive, powerful and can be used with minimal training."
Petroplan
Learn More
Bullhorn implementation to offices across the globe in five months.
The Planet Group
Learn More
Bullhorn and BBO integration launch on schedule and within budget.
Aim Consulting
Learn More
"CV Formatter is an essential addition to the Bullhorn CRM"
Target Recruitment
Learn More
"Our training showed us how Bullhorn plays a central role in building relationships"
Tecknuovo
Learn More
"The Kyloe Training team were extremely helpful and personable with out staff."
Michael Taylor Search and Selection
Learn More
"Thanks to Kyloe's tailored training programme, we now have a team that fully understands the value of Bullhorn."
Gentis
Learn More
"Kyloe Partners were our implementation team for Bullhorn CRM – and we are so glad we chose them!"
Allen and York
Learn More
"My business is very satisfied with the work Kyloe have done within a short timescale."
CRA Recruitment
Learn More
Migration, implementation, and training for Bullhorn in under 3 months
i-Pharm
Learn More
Video: Sending contracts 10 times faster with AwesomeDocs
Precise Consultants
Learn More
"Kyloe held a webinar training session for us which we all found incredibly helpful."
HW Group
Learn More

How can we help you?

There's almost nothing our Bullhorn experts can't do!
Request more details
Learn more

Solutions

Get more out of Bullhorn with solutions that are as unique as your needs.
Document automation
AwesomeDocs
From CVs to contracts, and terms of business to non-disclosure agreements, AwesomeDocs is the end-to-end...
Learn More
Templated communications
Workflow
Send bulk email or SMS to clients and candidates. Workflow automates and streamlines the time consuming tasks...
Learn More
Data improvement
Duplikit & DataCleaner
Getting duplicate results when searching, or finding gaps in key information? It's probably time to clean...
Learn More
Canvas report templates
Canvas+
We know how hard it can be to build Canvas reports from scratch, that's why we've built templates for you....
Learn More
Further solutions
Further solutions
Streamline and automate your processes with these tools....
Learn More
healthcare
AwesomeDocs for healthcare
Our experience within the healthcare sector has taught us that it's a complex...
Learn More
Temporary workers
Fill temporary roles faster
In response to rising demand for certain products and services during the coronavirus crisis, some companies...
Learn More
clientportal
ClientPortal
...
Learn More
Training
Bullhorn training to suit your needs
Ensure your users know how use Bullhorn effectively with our range of on-site and remote training options....
Learn More
Data updates
Make your Bullhorn data work harder
Your database is one of your most valuable assets. It sits at the heart of your business, from sourcing...
Learn More
Reporting and analytics
Unlock your data
Intelligent recruitment is informed by strong data. Let us help you get the metrics you need to take your...
Learn More
Acquisitions and divestments
Acquisitions and divestment services for your data
Migrating data onto Bullhorn following a merger or acquisition, or splitting an existing database following...
Learn More
Process and system review
Let us solve your unique pain points
A truly custom experience, our consultants listen to your challenges, understand your goals, undertake a full...
Learn More
Automations and validations
Bullhorn automations and validations
Automate your workflows and processes across the recruiting lifecycle, and add validations to ensure...
Learn More
Integrations
Bullhorn integrations
Build a Bullhorn that seamlessly combines recruitment, business development, and finance by integrating...
Learn More