Get yourself and your Clients ready for GDPR with automation by Kyloe Partners

Get yourself and your Clients ready for GDPR with automation

December 6, 2017
Get yourself and your Clients ready for GDPR with automation by Kyloe Partners
Reading time: 2 minutes

If you think that GDPR only impacts you, you might have forgotten about the impact it will have on your clients and candidates. They are currently wondering where their information has gone and been. What about those copies of passports and returned forms that are left in your documents and downloads folders?

Most automated systems we know weren’t built to comply with GDPR, especially when it comes to your databases. They were built to save and store information about your candidates and clients. Now, this data has become an issue because we need a legal reason or consent to store a person’s data.

Following our webinar series about GDPR, we got a heap of questions. As we are all speculating on how we are going to be compliant, it seems nobody knows where to start. In our webinar however, we also focused on how to use automation to help you start preparing.

That’s why we raised two ways how Kyloe can help you comply from within Bullhorn.

Help your client remain GDPR compliant by using Client Portal

When you pass a CV to a client for review, that client has 30 days to explain to the candidate that they are holding the data, and the reason for it. For clients this will be a major headache and massively time consuming.

A solution would be to offer each client a Client Portal for that assignment. This is a specific Kyloe solution within Bullhorn. With the Client Portal, the client only sees what is in your database, but does not hold the information. A candidate’s personal data has not been handed over and you, as a Kyloe Client Portal user, remain the Data Controller.

This solution allows clients to see CVs, arrange Interviews and exchange notes without becoming a Data Controller until they need to be. This adds great value and is the most efficient way of presenting a candidate for a role.

Store, Open, Edit and send all your CVs from within Bullhorn using Kyloe’s AwesomeDocs and Workflow

Do you know how many copies of CVs you have in your network? This can be anywhere. from email to personal drive, desktop, spreadsheets and more. When someone asks to be forgotten, or you have had a Subject Access Request, how will you send them everything you are holding on them?

We speed up that process with Kyloe’s AwesomeDocs tool in Bullhorn. You can create a CV based on your requirements, pulling information you hold in your database. This reduces the need to hold a local copy of the CV on your desktop. AwesomeDocs allows you to edit any document you hold in your files tab and when you save it, this automatically gets pulled back into Bullhorn. This means there is no need to store any files locally to then manually re upload files into your database.

Workflow can then help you send emails in bulk to both candidates and clients. The emails don’t look like they came through Bullhorn and can even include multiple CV sends. It’s as easy as a click on a button as you would not need to download a CV and manually attach it to your email. Everything is done through Bullhorn.

These automation tools will help you set up a strong compliance process that will help you keep all information in Bullhorn. This way, once you have consent from a candidate you will be able to promote them in a way that won’t hurt them or your client.

Find out more

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Success Stories

See how we work with our clients to maximise their Bullhorn investment.
“We must have saved 1,000s of hours thanks to Kyloe..."
Pioneer Selection
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“AwesomeDocs has made a huge difference to the efficiency of our processes."
Allen Recruitment
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"Kyloe executed a very smooth transition from Adapt to Bullhorn for us."
TSG Staffing
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"Kyloe had extensive knowledge of Adapt, Bullhorn and our integrations."
Macdonald and Company
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"Kyloe were able to enhance value and streamline complexity"
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A painless transition from Bond Adapt to Bullhorn
Prism Executive Recruitment
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"Kyloe solutions are intuitive and always have the end users experience in mind"
Premier Group
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“Kyloe delivered, and guided us perfectly through the whole project."
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“AwesomeDocs reduced workload by 30-40%."
The Delta Companies
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"With Docusign, contracts are generated, signed and saved back to Bullhorn."
Agri Labour
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"Kyloe can help you customise Bullhorn, use the opportunity to bring your wish list to life”
Cherry Professional
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"Kyloe did a first-class job - delivered on time and within budget."
Retail Management Consultants
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"AwesomeDocs is intuitive, powerful and can be used with minimal training."
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Bullhorn implementation to offices across the globe in five months.
The Planet Group
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Bullhorn and BBO integration launch on schedule and within budget.
Aim Consulting
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"CV Formatter is an essential addition to the Bullhorn CRM"
Target Recruitment
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"Our training showed us how Bullhorn plays a central role in building relationships"
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"The Kyloe Training team were extremely helpful and personable with out staff."
Michael Taylor Search and Selection
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"Thanks to Kyloe's tailored training programme, we now have a team that fully understands the value of Bullhorn."
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"Kyloe Partners were our implementation team for Bullhorn CRM – and we are so glad we chose them!"
Allen and York
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"My business is very satisfied with the work Kyloe have done within a short timescale."
CRA Recruitment
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Migration, implementation, and training for Bullhorn in under 3 months
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Video: Sending contracts 10 times faster with AwesomeDocs
Precise Consultants
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"Kyloe held a webinar training session for us which we all found incredibly helpful."
HW Group
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