What did the project look like?
Gemma Greenwood (IT Manager, Macdonald and Company) was slightly apprehensive about the move, due to the complexity of their project, but as she was already familiar with some of the Kyloe team after working with them on previous Bond Adapt projects, when Bullhorn recommended us as an integration partner she felt comfortable that we were the right partner for the job.
Project goals for Kyloe included:
- Implement Bullhorn, moving them to a cloud-based platform
- Cleanse, map and migrate data from two separate Bond Adapt databases into one centralised system
- Configure Bullhorn to meet their needs – including record filtering and skill code remapping
- Integrate products from Kyloe and other Bullhorn marketplace
partners (Cube19, RSM Intime, Daxtra, Broadbean, Icetrak), to be live from day one
- Ensure user adoption by training staff in all office locations and providing post go live support
The Kyloe solution
From start to end the project took six months, and involved moving over 23million records. In order to ensure it was delivered on time with no major issues, Kyloe’s solution was to:
- Assign a Project Management team to manage the whole project. At the start of the project, the focus for this team was to listen to, and really understand, Macdonald and Company’s current database and existing processes; this allowed them to create a well thought-out Statement of Work and ensure all requirements were included.
- Implement some of Kyloe’s own products (Awesomedocs with DocuSign, and Publish) to help streamline and automate processes, such as formatting of CVs, and document signing.
- Encourage user adoption from day one by delivering user training to all users in all global offices before the go live date, including System Admin training and Subject Matter training (SME) for specific users.
As with all Kyloe projects, communication was key and stakeholders were kept up-to-date throughout each phase of the project. Macdonald and Company also appointed an internal super user group who discussed ideas internally.