Buried in platforms? Let's clear a path

Lost in a tech stack jungle? Here’s your map (And a machete)

Written by Jayne Wogan

It s happened to me and I m sure many of you are finding the same; somewhere along the way, your shiny tech stack turned into a tech sprawl.

What started as a few well-intentioned tools to supercharge your recruitment operations has become frankly, a bit of a jungle. You have platforms on top of platforms, overlapping features, vendors tripping over each other, and processes that are clunky and confusing.

And the worst part of it all? You re not even squeezing the full value out of the stuff you re paying for.

You’re not alone

We speak to staffing and recruitment businesses all over the world who are wrestling with this exact issue. Everyone s chasing the next must-have solution, only to end up spread too thin, managing too much, and struggling to understand why productivity hasn't soared after spending all that money.

So let s have a look at why it happens and more importantly, what you can do to free yourself from the tangled vines?

How did we get here?

When your team is hustling hard to deliver results, it s natural to turn to tools that solve the problems you see today. A CRM here, a reporting dashboard there, throw in marketing automation and a sales tool, and before you know it?

No one knows which system is the real source of truth
Teams waste time switching between platforms & tools
Customers and candidates don t get the seamless experience they were promised
You re paying for 10 things that do 70% of the same stuff

Sound familiar?

It s sometimes difficult to find the time to stop fighting through the undergrowth and try to find the right path forward. Here are three practical strategies you can use to take back control of your tech stack without needing to start from scratch.

1. Audit ruthlessly (and honestly!)

Before you can streamline, you ve got to know what you re working with. Start with a frank audit:

What tools are you using?
What s actually being adopted (vs just available)?
Where are the overlaps?
Which tools are business critical and which are nice to have?

Ask your teams where they spend their time and what frustrates them. You ll probably be surprised how many of your tools create more friction than flow. A successful audit will mean you can spot opportunities to ditch duplicate tools, reduce platform fees, and eliminate user-based software you're no longer using, without compromising on service.

Top tip: Look for duplicated functionality. If you re paying for three different ways to generate automated documents or to parse CVs, it s time to consolidate.

2. Prioritise integration

Adding another disparate tool will not solve the problem. Having tools that work together seamlessly will.

When systems talk to each other, you reduce manual tasks, improve data accuracy, and create a smoother experience for your recruiters and your customers.

That s where Kyloe shines. Our suite of products doesn t just plug in randomly they re designed to work as standalones but also in sync with each other and with Bullhorn, your central hub. That means:

Data flows cleanly
Automations run like clockwork
Your team gets one cohesive experience (instead of five clunky ones)

3. Pick a partner, not just a platform

Your tech stack shouldn t be a static thing, it grows and evolves with your business. That s why you need partners who really understand the staffing world and can work with you to get the most out of your investment.

It s more important than ever to have partners that get it. In a tough market with cost pressures rising and teams shrinking, your tech stack needs to help you save time, increase recruiter capacity, enrich your data and improve customer and candidate experience. Leaving you focused on building relationships. At Kyloe, we don t just hand you a product and wave goodbye. We tailor solutions, help with adoption, and stick around to make sure it s delivering real value.

Whether it s:

Smarter document automation with Kyloe AwesomeDocs
Better data quality and clean-up with Kyloe DataTools
Improving speed, quality and efficiency with Kyloe AI for Bullhorn
Better integration and workflows with Customisations and Integrations

We ve taken the approach that our tools should be individually powerful but unstoppable together.

Make sure you pick partners that will be there throughout the lifetime of the product or solution and will help you squeeze the maximum value from your investment.

Your tech stack should work for you

Not the other way around. If you feel like your recruitment tech stack is more jungle fever than a stroll in the park, you re not alone and it s not too late.

With the right audit, smarter integrations, and a partner who knows your world, you can get things back under control, cut the waste, and refocus on what matters: placing great people in great roles.

In a market where every recruiter needs to bill more with less support, Kyloe helps you maximise output, eliminate busywork, and focus on revenue-driving tasks.