“We must have saved 1,000s of hours thanks to Kyloe..."

Pioneer Selection

Kyloe AwesomeDocs and Kyloe Workflow
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The background

Pioneer Selection was established in 2007 and specialise in Engineering and Technical recruitment. It was in 2017 that Pioneer Selection first came to Kyloe after Bullhorn recommended us to help implement Bullhorn and migrate them from their previous CRM.

Following that, Pioneer became interested in our time-saving Bullhorn products, which are now engrained as part of their business processes.

Challenges

As many recruitment companies find, a lot of the documents being created contained human errors – for example, wrong start dates or wrong numbers on invoices, which was in turn causing delays to getting payment.

With 42 consultants, they were finding that formatting of CVs was inconsistent and not representing their brand in the desired way. They also found that they were reformatting the same CV over and over, because they weren’t being stored in a central place.

There was also an opportunity to streamline the process involved with scheduling interviews, and again reduce data protection issues resulting from sending invites incorrectly - something that Bullhorn did not cater for.
 

"Consultants are expensive – Kyloe products free up their time to focus on building relationships and making placements which is far more cost-effective!”

Matthew Banbury, Operations Director, Pioneer Selection

Key objectives

  • Cut the time that consultants were spending on admin
  • Reduce the opportunity for human error when carrying out activities
  • Standardise the formatting of documents and add a professional polish

The Kyloe solution

There were two products that we knew would benefit Pioneer and help achieve them achieve their objectives.

  • Kyloe AwesomeDocs - This allows Pioneer to setup formatted and branded document templates (including CVs and invoices) which pull information directly from Bullhorn, lessening the opportunity for human error. They also radically reduce the time consultants are spending on formatting, giving them a consistent and professional appearance, with less effort. Documents are saved centrally within Bullhorn, easing any issues associated with files being saved locally.


  • Workflow – We often hear from clients who are missing a way of scheduling interviews quickly, and our recommendation is Workflow. Workflow automates and streamlines the time consuming tasks associated with sending communications such as sending CVs, scheduling interviews, sending invites, and creating placements. Not only can you schedule interviews for numerous candidates at once, you can also send interview confirmation and invitations, and attach any documents you’d like.
 

“We must have saved 1,000s of hours thanks to Kyloe, if not tens of 1,000s of hours. It’s really difficult to think of Bullhorn without these functionalities now.”

Matthew Banbury, Operations Director, Pioneer Selection

The benefits and impact

“These products have been essential to us getting the most out of Bullhorn, and allows our consultants to focus on clients and candidates instead of admin tasks.” Matthew Banbury (Operations Director, Pioneer Selection) told us.

“We’re saving an average of 15 minutes on formatting each CV by using Kyloe AwesomeDocs – we send 800+ CVs a week so this adds up to a huge time saving. They’re all formatted and branded as they should be and we’ve seen a dramatic reduction in the amount of human error, all of which helps to improve client and candidate experience and improve our relationships.”

“The process for sharing CVs, scheduling interviews and sending invites has also been accelerated thanks to Workflow, and we have no more data protection issues. We’ve never known Bullhorn without these products – and I can’t imagine using it without them!”


Success Stories

See how we work with our clients to maximise their Bullhorn investment.
"Kyloe are clearly the people to go to for this kind of project. I wouldn’t hesitate to work with them again in the future.”
The IN Group: Post-acquisition migration
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"Kyloe’s Bullhorn knowledge was exceptional!"
Whitehall Resources - Bullhorn implementation, Automation & Analytics
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"After ten years with Adapt, Kyloe moved us to Bullhorn migrating almost 500,000 candidates and contacts plus their notes."
Maclean Moore - Bullhorn implementation
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"...we want to partner with the best service providers, and Kyloe was truly excellent."
Fuel Recruitment - Bullhorn Growth Edition implementation
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"Data quality heavily affects any other integrations you might have."
Recolution Group - Kyloe DataTools
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"...they gave advice on how get the most out of Bullhorn's functionalities in a way that worked for us."
Talentpath - Bullhorn implementation
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"After 12 years on JobAdder we had a lot of data to migrate, and processes to review and implement - Kyloe came highly recommended from Bullhorn."
Keegan Adams - Bullhorn implementation from JobAdder
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"We've grown really quickly, but we wouldn't have been able to scale the business this quickly without having Kyloe AwesomeDocs in our armoury."
TR2 - Kyloe AwesomeDocs
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" I would highly recommend Kyloe to anyone requiring support on their implementation. "
Fraser Dove International - Bullhorn implementation
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"Before Kyloe DataTools, we managed our data manually and it was pure chaos... Now recruiters can focus on what they know best, recruiting."
North Highland - Kyloe DataTools
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"...I would highly recommend partnering with Kyloe on Bullhorn Automation."
Lex Consultancy - Bullhorn Automation (formerly Herefish) enablement
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"Our project team were so knowlegable..."
Tucker Stone - Bullhorn implementation
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"Kyloe DataTools is an invaluable asset in streamlining data management processes and optimizing the utilization of Bullhorn to its full potential."
Greystone Recruitment - Kyloe DataTools
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"Kyloe AwesomeDocs is an integral part of our business and saves our consultants a significant amount of time when generating contracts and resumes, freeing up resources to focus on other things."
Technical Resources - Kyloe AwesomeDocs
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"The Kyloe team were amazing support and a pleasure to deal with."
Miller Leith - Bullhorn implementation, including Bullhorn Automation
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"Lost paperwork is a thing of the past – documents are automatically saved to the correct Bullhorn record, which is game-changer!"
Ignite Recruitment
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"Improving data quality in our business has just taken us to the next level... Once you've got that really solid base, you can send off automations and make proper data-backed decisions."
Pioneer Selection
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"With Kyloe AwesomeDocs it is really easy to set up unique agreements that fulfil particular client and candidate needs."
isgSearch
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"I would definitely recommend Kyloe AwesomeDocs if you're looking at streamlining any labour-intensive admin processes.It enables Consultants to do what they do best – sell!"
Employment Solutions
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"Kyloe AwesomeDocs integrates seamlessly into our Bullhorn system and deals with the entire workflow, from generating contracts and agreements to sending them for signature using Kyloe's DocuSign integration."
Talent International - Kyloe AwesomeDocs
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"Kyloe DataTools is a no-brainer for us. It helps us overcome some known Bullhorn limitations and help us manage complex data rules in bulk."
Talent International - Kyloe DataTools
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"Kyloe DataTools allowed us to effectively merge records automatically and consistently in Bullhorn."
Dartmouth - Kyloe DataTools
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"Kyloe AwesomeDocs is simply brilliant. Now that the entire contract generation process is automated, we have dramatically increased efficiency and compliance levels."
Focus Cloud
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"We're seeing many more submissions, many more placements... streamlining has created a lot of business for us”
CrossMed Healthcare
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"Implementing Kyloe AwesomeDocs while migrating to Bullhorn just made sense. We can't imagine our contract generation process without it. I would highly recommend it to any recruitment company."
Paxus
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"I would highly recommend their Bullhorn expertise."
Davies Resourcing Solutions
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“By the end of our Bullhorn implementation by Kyloe we were delighted to consider them as trusted partners."
RGF Staffing
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"Our project team were extremely knowledgeable on what was a very complex project."
The Brightwater Group
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"The Bullhorn Automation implementation with Kyloe was awesome."
Andvaris - Bullhorn Automation implementation
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“I would 100% recommend partnering with Kyloe on your Bullhorn Automation setup."
Sphere Digital Recruitment - Bullhorn Automation (formerly Herefish) implementation
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"Kyloe DataTools is the most powerful tool we have at our fingertips - we use it every day."
LRS Healthcare - Kyloe DataTools
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"With Kyloe AwesomeDocs our submission rate has increased by 20% - 30% - it's like a time machine!"
Lead Health - Kyloe AwesomeDocs
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“The Kyloe team was vital on our migration project - their management skills were incredibly beneficial to guide us on defining our new Bullhorn workflows."
Trinnovo Group
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"By generating contracts using Kyloe AwesomeDocs we are minimizing our error margins and keeping everything centralized in Bullhorn"
LRS Healthcare - Kyloe AwesomeDocs
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"Kyloe AwesomeDocs has streamlined the submission packet creation process saving a significant amount of time..."
How we help healthcare recruiters win more business
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"For us, it's definitely been a time-saving, but also it's really reliable and dependable as well."
Yolk
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"Kyloe AwesomeDocs made our contractor setup process quick and easy – reducing the time from 30 to 2 minutes!"
North Highland - Kyloe AwesomeDocs
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"Kyloe made the migration to Bullhorn far less painful than anticipated..."
The Panel
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"Kyloe DataTools means we no longer have to rely on recruiters to manually update data..."
North Highland - Kyloe DataTools
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“We must have saved 1,000s of hours thanks to Kyloe..."
Pioneer Selection
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"Kyloe set the bar (high!) for what an implementation project should look like"
Wapiti Medical Staffing
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“Kyloe AwesomeDocs has made a huge difference to the efficiency of our processes."
Allen Recruitment
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"Kyloe were able to enhance value and streamline complexity"
HRM
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"I’d highly recommend Kyloe for anyone looking to get started with Herefish..."
HiPo - Herefish setup
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"Kyloe had extensive knowledge of Adapt, Bullhorn and our integrations."
Macdonald and Company
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“Kyloe delivered, and guided us perfectly through the whole project."
ageneo
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"With DocuSign, contracts are generated, signed and saved back to Bullhorn."
Agri Labour
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"Kyloe can help you customise Bullhorn, use the opportunity to bring your wish list to life”
Cherry Professional
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"Contract generation is now down to four minutes - 10 times faster than before"
Precise Consultants
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"The report has given us great confidence in our COVID-19 policy making"
Homeworkers Canvas Report
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"Kyloe AwesomeDocs is intuitive, powerful and can be used with minimal training."
Petroplan
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Bullhorn implementation to offices across the globe in five months.
The Planet Group
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"Thanks to Kyloe's tailored training programme, we now have a team that fully understands the value of Bullhorn."
Gentis
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"My business is very satisfied with the work Kyloe have done within a short timescale."
CRA Recruitment
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Migration, implementation, and training for Bullhorn in under 3 months
i-Pharm
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Implementation
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Customisation
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Kyloe AwesomeDocs
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Kyloe DataTools
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Kyloe Workflow
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Data Improvement
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Streamlined Communications
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Paperwork Automation
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Kyloe For Healthcare
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Our clients

Aditech
Agri Labour
Allen Recruitment
Cherry Professional
Core Medical Group
CRA Recruitment
The Delta Companies
Denholm
Gentis
HRM
Hudson
i-Pharm
Ignite
JAM
Jonathan Lee
Macdonald and Company
North Highland
Pauwels
Petroplan
Pioneer Selection
ProClinical
PRG
SALO
SHK
STAR
Team Recruitment
The Panel
Planet Equity Group
Precise Consultants
Tradestaff
Understanding Recruitment
Vibe Group
Wilsonhalligan

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