“We must have saved 1,000s of hours thanks to Kyloe..."

Pioneer Selection

AwesomeDocs and Workflow
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The background

Pioneer Selection was established in 2007 and specialise in Engineering and Technical recruitment. It was in 2017 that Pioneer Selection first came to Kyloe after Bullhorn recommended us to help implement Bullhorn and migrate them from their previous CRM.

Following that, Pioneer became interested in our time-saving Bullhorn products, which are now engrained as part of their business processes.

Challenges

As many recruitment companies find, a lot of the documents being created contained human errors – for example, wrong start dates or wrong numbers on invoices, which was in turn causing delays to getting payment.

With 42 consultants, they were finding that formatting of CVs was inconsistent and not representing their brand in the desired way. They also found that they were reformatting the same CV over and over, because they weren’t being stored in a central place.

There was also an opportunity to streamline the process involved with scheduling interviews, and again reduce data protection issues resulting from sending invites incorrectly - something that Bullhorn did not cater for.

"Consultants are expensive – Kyloe products free up their time to focus on building relationships and making placements which is far more cost-effective!”

Matthew Banbury, Operations Director, Pioneer Selection

Key objectives

  • Cut the time that consultants were spending on admin
  • Reduce the opportunity for human error when carrying out activities
  • Standardise the formatting of documents and add a professional polish

The Kyloe solution

There were two products that we knew would benefit Pioneer and help achieve them achieve their objectives.

  • AwesomeDocs - This allows Pioneer to setup formatted and branded document templates (including CVs and invoices) which pull information directly from Bullhorn, lessening the opportunity for human error. They also radically reduce the time consultants are spending on formatting, giving them a consistent and professional appearance, with less effort. Documents are saved centrally within Bullhorn, easing any issues associated with files being saved locally.


  • Workflow – We often hear from clients who are missing a way of scheduling interviews quickly, and our recommendation is Workflow. Workflow automates and streamlines the time consuming tasks associated with sending communications such as sending CVs, scheduling interviews, sending invites, and creating placements. Not only can you schedule interviews for numerous candidates at once, you can also send interview confirmation and invitations, and attach any documents you’d like.

“We must have saved 1,000s of hours thanks to Kyloe, if not tens of 1,000s of hours. It’s really difficult to think of Bullhorn without these functionalities now.”

Matthew Banbury, Operations Director, Pioneer Selection

The benefits and impact

“These products have been essential to us getting the most out of Bullhorn, and allows our consultants to focus on clients and candidates instead of admin tasks.” Matthew Banbury (Operations Director, Pioneer Selection) told us.

“We’re saving an average of 15 minutes on formatting each CV by using AwesomeDocs – we send 800+ CVs a week so this adds up to a huge time saving. They’re all formatted and branded as they should be and we’ve seen a dramatic reduction in the amount of human error, all of which helps to improve client and candidate experience and improve our relationships.”

“The process for sharing CVs, scheduling interviews and sending invites has also been accelerated thanks to Workflow, and we have no more data protection issues. We’ve never known Bullhorn without these products – and I can’t imagine using it without them!”


Success Stories

See how we work with our clients to maximise their Bullhorn investment.
“We must have saved 1,000s of hours thanks to Kyloe..."
Pioneer Selection
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“AwesomeDocs has made a huge difference to the efficiency of our processes."
Allen Recruitment
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"Kyloe executed a very smooth transition from Adapt to Bullhorn for us."
TSG Staffing
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"Kyloe had extensive knowledge of Adapt, Bullhorn and our integrations."
Macdonald and Company
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"Kyloe were able to enhance value and streamline complexity"
HRM
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A painless transition from Bond Adapt to Bullhorn
Prism Executive Recruitment
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"Kyloe solutions are intuitive and always have the end users experience in mind"
Premier Group
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“Kyloe delivered, and guided us perfectly through the whole project."
ageneo
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“AwesomeDocs reduced workload by 30-40%."
The Delta Companies
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"The ClientPortal has become a business USP..."
Premier Group
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"With Docusign, contracts are generated, signed and saved back to Bullhorn."
Agri Labour
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"Kyloe can help you customise Bullhorn, use the opportunity to bring your wish list to life”
Cherry Professional
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"Kyloe did a first-class job - delivered on time and within budget."
Retail Management Consultants
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"AwesomeDocs is intuitive, powerful and can be used with minimal training."
Petroplan
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Bullhorn implementation to offices across the globe in five months.
The Planet Group
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Bullhorn and BBO integration launch on schedule and within budget.
Aim Consulting
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"CV Formatter is an essential addition to the Bullhorn CRM"
Target Recruitment
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"Our training showed us how Bullhorn plays a central role in building relationships"
Tecknuovo
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"The Kyloe Training team were extremely helpful and personable with our staff."
Michael Taylor Search and Selection
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"Thanks to Kyloe's tailored training programme, we now have a team that fully understands the value of Bullhorn."
Gentis
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"Kyloe Partners were our implementation team for Bullhorn CRM – and we are so glad we chose them!"
Allen and York
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"My business is very satisfied with the work Kyloe have done within a short timescale."
CRA Recruitment
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Migration, implementation, and training for Bullhorn in under 3 months
i-Pharm
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"Contract generation is now down to four minutes - 10 times faster than before"
Precise Consultants
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"Kyloe held a webinar training session for us which we all found incredibly helpful."
HW Group
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Our clients

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Solutions

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