By replacing a fully manual Bullhorn onboarding and document process with Kyloe, Falcon Green frees its labour managers from the laptop and back onto sites while tightening compliance accuracy across the UK.
Falcon Green: replacing manual onboarding with Kyloe Connect and Kyloe AwesomeDocs
Falcon Green, a UK-wide recruitment agency with offices in London, Birmingham, Manchester, and the South Coast, has fully deployed Kyloe Connect and Kyloe AwesomeDocs across its Bullhorn system, registering roughly 1,100 candidates in the UK alone. Madalina, the main point of contact for the Kyloe rollout since day one, described the manual pre-Kyloe process as slow, error-prone, and heavily reliant on staff chasing candidates by phone and email.
"The time saving has been absolutely huge. It helps most with accuracy on compliance — it reduces human error when you're inputting details and saving documents."
Madalina Nistor - Resourcing Manager at Falcon Green
The challenge: A 100% manual onboarding and document process
Building profiles by hand
Every candidate profile in Bullhorn — details plus saved documents, A to Z — was created manually, one at a time, with a recruiter typing and uploading each piece.
Contract letters from five sources
Every new placement needs an assignment confirmation letter with location, pay rates and placement detail. Madalina gathered that from five different places and typed it into a single letter — 8–9 minutes, every time.
Human error under pressure
With phones and mobiles ringing while profiles were built, manual data entry and document saving created constant opportunities for mistakes — the last thing you want on compliance checks.
The solution: Onboarding and documents, automated inside Bullhorn
Working with the Kyloe team, Falcon Green designed an onboarding flow that fits how it actually works — easy for candidates, and fully meshed with Bullhorn so data lands where it should, first time.
Kyloe Connect
Candidates receive a registration link, then submit their details and documents themselves. The team simply checks the profile and documents rather than building them.
Kyloe AwesomeDocs
Pulls placement data straight from Bullhorn to generate assignment confirmation letters automatically, no more gathering from five sources by hand.
Automate your onboarding and documents
See how Kyloe Connect and Kyloe AwesomeDocs can halve your admin and tighten compliance — just like Falcon Green. Book a demo
Success Stories
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