GHR & Kyloe DataTools: the journey to automated growth

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GHR and Kyloe DataTools

 

GHR Healthcare scaled from $40M to $500M in just a few years - a 12x explosion in revenue that tested every operational system. Before consolidating to Bullhorn in October 2023, GHR operated across seven fragmented ATS platforms and an IT team managed everything manually. As growth accelerated, the company faced an impossible choice: hire dozens of administrative and credentialing staff, or find a better way.

"I don't know how people in healthcare staffing using
Bullhorn get along without Kyloe DataTools"


Donny Wright, VP of Applications, GHR

Three critical pain points

Credentials
verification bottleneck

 
Manual verification created compliance delays and forced hiring sprees. Healthcare staffing requires verified credentials, licenses, and certifications before every placement - and human oversight couldn't scale with demand.

Workflow
status chaos

 
24 administrative assistants (2–3 per division across 8 divisions) manually updated placement statuses throughout the workflow. Credentialing specialists spent their days on repetitive data entry instead of high-value compliance work.

Fragmented
data quality

 
With data from seven legacy systems, inconsistencies were rampant. State abbreviations varied, candidate records conflicted, and Bullhorn lacked the custom logic to fix it. Poor data quality blocked GHR's AI-driven matching and job description automation roadmap.

The solution

When the Kyloe team visited GHR, they were wrestling with a failed Bullhorn custom configuration. Instead of more custom development, Kyloe posed a different question: implement Kyloe DataTools for Bullhorn data management instead.

That pivot changed everything. GHR deployed Kyloe DataTools with three core use cases...

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"Kyloe DataTools closed the gap for healthcare compliance workflows. Without it you need to hire a full-time person to do what Kyloe does, or train multiple people. With Kyloe DataTools you simply teach a handful of people to maintain the rules."


Donny Wright, VP of Applications, GHR

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Success Stories

See how we work with our clients to maximise their Bullhorn investment.
All Stories
“Due to our size, it was a very complex data migration and set up process and Kyloe really helped to break this down into small manageable steps. Without their step-by-step support we would have been completely lost.”
PRTR | Bullhorn implementation
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“Kyloe did all the stuff I can’t do. Without them, we’d probably be using Bullhorn at about 40% of its potential.”
Addition | Bullhorn implementation
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“The team are highly qualified in what they do, they understand every aspect of what’s needed for the client and how to get there. Kyloe have always delivered to the highest quality which is something we look for in a partner.”
G&E Partners | Bullhorn to Bullhorn migration
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“Kyloe were focussed on what we were trying to achieve. Their Bullhorn expertise is unparalleled, and they knew precisely how to tailor it to suit our setup.”
Bennett & Game Recruitment | Bullhorn implementation
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“Kyloe guided us every step of the way. From the initial planning and implementation to hands-on training and ongoing support, they made the entire process straightforward and simple. ”
Devonshire | Bullhorn implementation with Automation & Analytics
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“Kyloe DataTools turns messy and inconsistent information into clean, usable data - so we're able to quickly and efficiently make decisions.”
Forge Industrial - Kyloe DataTools
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"Implementing Kyloe AwesomeDocs was really easy. We saw the benefits of the time being cut immediately. The DocuSign part of it - 10 out of 10. We couldn't be happier." Download PDF
Deverellsmith - Kyloe AwesomeDocs
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How RM Group cut +50% admin time with Kyloe AwesomeDocs and Kyloe AI Download PDF
RM Group and Kyloe AwesomeDocs with AI
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"Improving data quality in our business has just taken us to the next level... Once you've got that really solid base, you can send off automations and make proper data-backed decisions."
Kyloe DataTools and Pioneer Selection
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“Without Kyloe’s guidance and training, Bullhorn would have just been another CRM that we would have utilised at 20%  - it was only Kyloe’s integration and training that unlocked its potential.“
Copello | Bullhorn Implementation with Automation, Analytics & Kyloe AwesomeDocs
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GHR & Kyloe DataTools: the journey to automated growth Download PDF
GHR and Kyloe DataTools
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“Kyloe helped us clean the data, understand how to keep the data clean, taught us how to use the platform, helped create automations, and gave overall amazing support throughout the project!”Learn more
Vernovis | Kyloe’s data hygiene + Bullhorn Automation package
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“The depth of the Kyloe configuration was far more hands-on and in-depth than any implementation we’d done before and made us feel very comfortable.”
Engage | Bullhorn implementation with Automation, Analytics & Onboarding
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"Kyloe's solutions are the most powerful tool we have at our fingertips - we use it every day."Watch video
LRS and Kyloe Partners
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"Before Kyloe AwesomeDocs, preparing candidate profiles took us around two hours. ChatGPT reduced that time to about 30 minutes, but with Kyloe AwesomeDocs, we're now down to just 15 minutes. It's saving us 60 hours a month only with candidate profiles."
Callidus Energie and Kyloe AwesomeDocs
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"I cannot recommend the team at Kyloe highly enough!”
Labourforce Group - From 3 systems to 1 | Bullhorn Implementation
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"Kyloe took the time to understand our business needs, and found solutions to make sure the system works in the best way for us”
Telum’s smooth move to Bullhorn: Implementation with Automation & Analytics
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"If you're looking for a Bullhorn expert who can provide clear, concise advice on data migration from another CRM, look no further than Kyloe.”
G2 Legal | Bullhorn implementation with Automation & Analytics
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"Kyloe AI Assist for Bullhorn it's amazing! It's a 10/10. It's highly beneficial for us in terms of time-saving, and the ability to adapt prompts is extremely valuable".   Get 2 week free trial
Cento and Kyloe AI Assist for Bullhorn
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G2V's journey with Kyloe AI Assist for Bullhorn Download PDF
G2V and Kyloe AI Assist
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"The greatest thing about Kyloe DataTools is the amount of data we're able to clean at once and automatically overnight."   Read full case study
Per Se - Kyloe DataTools
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How North Highland unleashed ROI with Kyloe DataTools and AI   Read full case study
North Highland - Kyloe DataTools and AI
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Getting Bullhorn ready for generative AI with Kyloe DataTools Download PDF
GDH - Kyloe DataTools
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MERJE’s journey with Kyloe AI for Bullhorn Download PDF
Merje and Kyloe AI for Bullhorn
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Here’s how Rural Health West is automatically deduping Bullhorn records overnight. Download PDF
Rural Health West - Kyloe DataTools
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"It was very easy and required little work on our end since Kyloe managed the project so well."
Pinnacle Consulting & Recruitment - Data migration
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Callidus Energie's AI journey to recruitment efficiency and consultant empowerment   Read full case study
Callidus Energie and Kyloe AI
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The Panel: Transforming Recruitment Efficiencywith Kyloe AI Assist for Bullhorn Download PDF Get 2 week free trial
The Panel - Kyloe AI
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"The Kyloe team were amazing support and a pleasure to deal with."
Miller Leith - Bullhorn implementation, including Bullhorn Automation
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"Lost paperwork is a thing of the past – documents are automatically saved to the correct Bullhorn record, which is game-changer!"
Ignite Recruitment - Kyloe AwesomeDocs
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"After ten years with Adapt, Kyloe moved us to Bullhorn migrating almost 500,000 candidates and contacts plus their notes."
Maclean Moore - Bullhorn implementation
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"Kyloe are clearly the people to go to for this kind of project. I wouldn’t hesitate to work with them again in the future.”
The IN Group: Post-acquisition migration
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"Data quality heavily affects any other integrations you might have."
Recolution Group - Kyloe DataTools
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"I would definitely recommend Kyloe AwesomeDocs if you're looking at streamlining any labour-intensive admin processes.It enables Consultants to do what they do best – sell!"
Employment Solutions - Kyloe AwesomeDocs
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"Kyloe AwesomeDocs integrates seamlessly into our Bullhorn system and deals with the entire workflow, from generating contracts and agreements to sending them for signature using Kyloe's DocuSign integration."
Talent International - Kyloe AwesomeDocs
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"Kyloe DataTools is a no-brainer for us. It helps us overcome some known Bullhorn limitations and help us manage complex data rules in bulk."
Talent International - Kyloe DataTools
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"...I would highly recommend partnering with Kyloe on Bullhorn Automation."
Lex Consultancy - Bullhorn Automation (formerly Herefish) enablement
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"Kyloe DataTools is an invaluable asset in streamlining data management processes and optimizing the utilization of Bullhorn to its full potential."
Greystone Recruitment - Kyloe DataTools
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"Kyloe AwesomeDocs is an integral part of our business and saves our consultants a significant amount of time when generating contracts and resumes, freeing up resources to focus on other things."
Technical Resources - Kyloe AwesomeDocs
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Here's how Jackson Nurse Professionals is automating tasks in Bullhorn to free up resources with Kyloe DataTools Download PDF
Jackson Nurse Professionals - Kyloe DataTools
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"With Kyloe AwesomeDocs it is really easy to set up unique agreements that fulfil particular client and candidate needs."
isgSearch - Kyloe AwesomeDocs
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"...we want to partner with the best service providers, and Kyloe was truly excellent."
Fuel Recruitment - Bullhorn Growth Edition implementation
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Here’s how IDR is dramatically improving Bullhorn data quality and efficiency with Kyloe DataTools Download PDF
IDR - Kyloe DataTools
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How Hanover are using Kyloe DataTools to improve data quality, compliance, and Bullhorn Automation Download PDF
Hanover - Kyloe DataTools
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"...they gave advice on how get the most out of Bullhorn's functionalities in a way that worked for us."
Talentpath - Bullhorn implementation
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"We've grown really quickly, but we wouldn't have been able to scale the business this quickly without having Kyloe AwesomeDocs in our armoury."
TR2 - Kyloe AwesomeDocs
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" I would highly recommend Kyloe to anyone requiring support on their implementation. "
Fraser Dove International - Bullhorn implementation
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“If you're about to transition to Bullhorn, Kyloe is a no brainer.”
Maxwell Recruitment & Training - Bullhorn implementation
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"Kyloe’s Bullhorn knowledge was exceptional!"
Whitehall Resources - Bullhorn implementation, Automation & Analytics
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"I feel we went from the Stone Age to the most advanced technology that does what we need to do overnight." Download PDF
IDR Healthcare - Kyloe AwesomeDocs
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"We're seeing many more submissions, many more placements... streamlining has created a lot of business for us”
CrossMed Healthcare - Kyloe AwesomeDocs
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"I would highly recommend their Bullhorn expertise."
Davies Resourcing Solutions - Database merge following Bullhorn M&A
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“By the end of our Bullhorn implementation by Kyloe we were delighted to consider them as trusted partners."
RGF Staffing - Bullhorn implementation
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"The Bullhorn Automation implementation with Kyloe was awesome."
Andvaris - Bullhorn Automation implementation
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“I would 100% recommend partnering with Kyloe on your Bullhorn Automation setup."
Sphere Digital Recruitment - Bullhorn Automation (formerly Herefish) implementation
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“The Kyloe team was vital on our migration project - their management skills were incredibly beneficial to guide us on defining our new Bullhorn workflows."
Trinnovo Group - Bullhorn database merge
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"Kyloe AwesomeDocs has streamlined the submission packet creation process saving a significant amount of time..."
How we help healthcare recruiters win more business
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"Kyloe AwesomeDocs made our contractor setup process quick and easy – reducing the time from 30 to 2 minutes!"
North Highland - Kyloe AwesomeDocs
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“We must have saved 1,000s of hours thanks to Kyloe..."
Pioneer Selection - Kyloe AwesomeDocs and Kyloe Workflow
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"Kyloe set the bar (high!) for what an implementation project should look like"
Wapiti Medical Staffing - Bullhorn implementation, customization and integration
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"Kyloe were able to enhance value and streamline complexity"
HRM - Implementation and customisation
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"I’d highly recommend Kyloe for anyone looking to get started with Herefish..."
HiPo - Bullhorn Automation (formerly Herefish) enablement
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"Kyloe had extensive knowledge of Adapt, Bullhorn and our integrations."
Macdonald and Company - Bullhorn implementation
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"With DocuSign, contracts are generated, signed and saved back to Bullhorn."
Agri Labour - Kyloe AwesomeDocs
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"Kyloe can help you customise Bullhorn, use the opportunity to bring your wish list to life”
Cherry Professional - Bullhorn implementation and customisation
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"Contract generation is now down to four minutes - 10 times faster than before"
Precise Consultants - Kyloe AwesomeDocs
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Migration, implementation, and training for Bullhorn in under 3 months
i-Pharm - Bullhorn implementation
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Implementation
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Customisation
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Our clients come in all shapes and sizesSee how they've used Kyloe solutions to maximise their Bullhorn investment.
Kyloe AwesomeDocs
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Our clients come in all shapes and sizesSee how they've used Kyloe solutions to maximise their Bullhorn investment.
Kyloe DataTools
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Our clients come in all shapes and sizesSee how they've used Kyloe solutions to maximise their Bullhorn investment.
Kyloe Workflow
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Data Improvement
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AI powered recruitment
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Streamlined Communications
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Paperwork Automation
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Kyloe For Healthcare
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Bullhorn Automation
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Mass data updates
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Bullhorn data migration
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Our clients come in all shapes and sizesSee how they've used Kyloe solutions to maximise their Bullhorn investment.
Kyloe AI for bullhorn
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Customised workflows
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Pain-free implementation
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Automation success
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Merged data
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Mergers and acquisitions (M&A)
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Our clients

Aditech
Agri Labour
Cherry Professional
CRA Recruitment
The Delta Companies
Denholm
Gentis
HRM
Hudson
i-Pharm
Ignite
JAM
Jonathan Lee
Macdonald and Company
North Highland
Pauwels
Pioneer Selection
ProClinical
PRG
STAR
Team Recruitment
The Panel
Planet Equity Group
Precise Consultants
Tradestaff
Vibe Group
Success Stories

Solutions

Get more out of Bullhorn with solutions that are as unique as your needs.
All Solutions
Kyloe Connect
Kyloe Connect
Speed up worker deployment by 50% — built for high-volume temp and contract workflows.   ...
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Fill shifts in minutes. Keep candidates engaged. When every minute counts, manual scheduling just won’t...
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Data quality
Kyloe DataTools for Bullhorn data management
Your Bullhorn CRM sits at the heart of your business, but the data within it can become duplicated, inaccurate...
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Document automation
Kyloe AwesomeDocs for Bullhorn
  Built with Bullhorn users in mind, Kyloe AwesomeDocs sits within your platform for a seamless...
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Kyloe AI for Bullhorn
Recruitment AI
...
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Onboarding and scheduling
Kyloe Connect for Bullhorn
...
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Kyloe Workflow demo
Kyloe Workflow demo
See what it's like to automate and streamline how you send and track communications and schedule interviews...
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Kyloe for light industrial interactive demo
Kyloe for light industrial interactive demo
See what it's like to submit candidates in mass while maintaining accuracy and professionalism....
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Kyloe for Healthcare Interactive demo
Kyloe for Healthcare interactive demo
See what it's like to accelerate your submissions, manage risks, and stand out from your competitors with...
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Kyloe AwesomeDocs for Invenias Interactive demo
Kyloe AwesomeDocs for Invenias interactive demo
From Candidate NDAs and Right to Represent letters to proposals and terms of business, Kyloe AwesomeDocs...
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Kyloe AI Assist - Interactive demo
Kyloe AI Assist interactive demo
See what it's like to run pre-defined AI prompts directly from within Bullhorn with our generative AI...
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Kyloe DataTools interactive demo
Kyloe DataTools interactive demo
See what it's like to automatically dedupe, identify gaps, and make mass data updates....
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Kyloe AwesomeDocs - Interactive demo
Kyloe AwesomeDocs interactive demo
See what it's like to generate leads, dramatically reduce busywork, and accelerate signing speed....
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Templated communications
Kyloe Workflow
Kyloe Workflow automates and streamlines how you send and track communications and schedule interviews with...
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Light industrial document automation
Kyloe AwesomeDocs for light industrial
Kyloe AwesomeDocs for light industrial allows staffing companies to submit candidates in mass while...
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Healthcare automation
Kyloe for Healthcare
Speed and accuracy is everything in the healthcare staffing industry. Accelerate your submissions, manage...
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Executive search document automation
Kyloe AwesomeDocs for Invenias
From Candidate NDAs and Right to Represent letters to proposals and terms of business, Kyloe AwesomeDocs...
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