Fuel Recruitment’s operations coordinator manages contracts, documentation, automation, and data handling. The team uses Kyloe AwesomeDocs mainly for contracts, with additional use for terms of business, opt-out agreements, and some standardised client letters. At the time of the interview, Kyloe AwesomeDocs was being used by the operations team only, including the client and their manager.
“Before, the process was very manual and quite messy, but now it only takes a couple of minutes and everything looks much more professional.”
Cat Haycock | Operations Coordinator at Fuel Recruitment
Key challenges
Before Kyloe AwesomeDocs, Fuel used a manual AI workflow that required entering data into a spreadsheet, sending it through AI, then copying the output into contracts. That process was slow, messy, and difficult to scale, taking about 20 minutes per contract. It also created frequent typos, missed symbols such as pound signs, and formatting issues like misaligned text and inconsistent fonts.
The solution: Kyloe AwesomeDocs
Kyloe AwesomeDocs replaced the old workflow by pulling information directly from Bullhorn and generating polished contracts ready to send through DocuSign. The user described the new process as only “three, four clicks,” which made document creation much simpler. Fuel also found an extra use case in standardised client letters, which can now be generated directly from Kyloe AwesomeDocs and emailed without manual assembly.
A simple ROI story can be drawn from the time savings alone: if a contract now takes roughly 2 to 3 minutes instead of 20, that is an approximate 85% to 90% reduction in production time. Over higher-volume periods, that creates meaningful capacity gains without adding headcount.
Faster turnaround on contracts and extensions
Fewer errors and less manual checking
More professional looking documents
“Kyloe AwesomeDocs for Bullhorn has just changed everything for the better. We would never go back to the previous process.”
Cat Haycock | Operations Coordinator at Fuel Recruitment
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